The Advantages of Using Payroll Accounting Software

When there are payroll and accounting related tasks to be taken care of, one of the best possible options might be to look at payroll accounting software packages. These are available fairly easily, and can make a huge difference to your organization, in terms of pain, labor and time spent.

Payroll accounting is a complicated and delicate process. Get it right all the time, every time, and no one will thank you for it. Get it wrong, even once, and seven kinds of hell will break loose immediately, not just from your employees, but also from any number of government agencies. So payroll accounting software is a great way of keeping payroll tasks straight. All those nitty-gritties that you would rather not be bothered with on a regular basis can be taken over by the software package. Payroll becomes easier, more streamlined, and automated, making your life simpler.

When you are starting out in life and work, with a small business which is in one location, you can get away with not using any kind of payroll accounting software for your payroll needs. A couple of employees can be easily handled with a personal checkbook and an excel worksheet. When your business grows, expands and crosses the limitations of office space, things become a lot more problematic. Multiple locations, many shifts, larger workforce, and promotions and pay grades can complicate things much further.

When life, and your business, gets to that level of intricacy, you are very likely to need a good payroll accounting software to keep track of and perform your day to day payroll duties. There are a number of good, quality software packages available which can simplify your payroll tasks for you.

From expensive dedicated software to much more affordable shareware, paid options are many, and of a variety of levels. Prices can vary depending on the company, the features available, and the processes it can handle.

Another option is to look for and download payroll accounting software for free, from one of the many free download sites. These are not a bad option, provided you do a little research first. Decide what features you need, what are the particular tasks you need the software to handle, and what level of complications you need in the software.

Also look around and check out reviews of the software on various user review sites. See what people have to say about the product, whether it works, how good it is, and other pros and cons.

Once you have found the right product for your organizations payroll needs, all you have to do is download, and start organizing!

How To Balance Your Checkbook Instantly!

Do you cringe each month when you see your bank statement arrive online or via snail mail?

You can banish traditional checkpoint balancing forever. How? By taking advantage of your bank’s “between statements” record-keeping. It’s perfectly legit and accomplishes exactly the same goal as statement balancing, but Instant Balancing is faster and simpler.

After all, the point of checkbook balancing is to make sure your bank hasn’t made any mistakes… and/or that you haven’t. Either way, most people want to avoid bouncing checks or the ever-embarrassing ATM “insufficient funds” message.

Hey! What About My Banking Software?

If you have software for balancing your checkpoint,get rid of it if all it does is balancing. This software compares bank records against its records and then you have to update your written checkbook records. These activities create way too much opportunity for error.

What You Need For Instant Balancing

1. Your checkbook, the written one. If you insist on keeping the balancing program, then have the program checking account ready to review also. If you only keep your transactions in your software program, make sure it’s up-to-date.

2. Internet access with adequate security.

3. Online access to your checking account. Why? Because you’ll need “any time” access to do Instant Balancing. If you don’t have this access, call your bank and find out how to get it. Usually, you need a web site name and a username and password.

When To Do Instant Balancing

How often you Instant Balance depends on how many transactions you generate in a given time frame. The greater the number of transactions, the higher the possibility of errors.

A guideline is to Instant Balance 1 to 2 weeks after the last time you wrote a bunch of transactions, like after you’ve paid the household bills. If your timing is good, you may not have any balancing to do at all!

Instant Balancing Tips

1. Use a calculator for checkbook additions and subtractions. Even if you’re a math wizard, you’ll make mistakes.

2. Because you may be logging onto the internet account infrequently, you may forget your user name and password. Record the information and put it in a safe place.

3. Your bank account internet access may time out after a certain number of minutes. Just log on again.

4. Most internet banks allow you to isolate transactions between certain dates. Use this feature – it cuts down on the number of transactions to review.

5. Recent studies shows that 12% of identity theft occurs online. If you are afraid of accessing your bank transactions online because of identity theft, don’t do it. Stick with the paper statement balancing routine.

6. Instant Balancing works best when your checkbook is up to date. It will instantly become Frustrated Balancing if you left out a few key postings, like an ATM withdrawal or an automatic deposit.

How To Use Instant Balancing

Remember the goal – your checkbook balance must agree with the bank’s balance. The assumption is that the bank has the right number. So, the bank’s balance won’t change, but your checkbook balance might.

The steps in the next section may seem a wee bit detailed at first. But, good news – there’s 3 “you’re DONE’s” scattered throughout the steps. If you’re lucky, you’ll be finished after step 2.

As with any new process, it may take a few times before you’re comfortable with Instant Balancing. The secret to Instant Balancing is timing. If your timing is good, you’ll finish at step 4. If it’s great, you’ll finish an instant after you access your online bank balance.

Instant Balancing Tips

1. Sign onto your bank’s web site and access your checking account transactions (in date order, latest transactions first.

2. Look at the bank’s balance and then your checking account balance. If they agree, you’re DONE.

3. If they don’t agree, figure out the date you last balanced your checkbook.

3.1 Find the transactions in the bank’s online records but NOT in your checkbook from that date forward to the present.

3.2 Record these transactions (checks/debits or deposits/credits) in your checkbook.

3.3 Do the math to bring your balance up to date.

4. Look at the bank’s balance and then your updated checking account balance. If they agree, you’re DONE.

5. If they don’t agree, remember the date you last balanced your checkbook.

5.1 Find the transactions that are in your checkbook but NOT in the bank’s online records from that date forward.

5.2 On a piece of scrap paper, ADD the transaction checks/debits to your checkbook balance.

5.3 SUBTRACT the transaction deposits/credits from your checkbook balance.

6. Look at the bank’s balance and then your updated checking account balance. If they agree, you’re DONE.

7. If they don’t agree, either the bank made an error or you did when you Instant Balanced. Try comparing the bank transactions against yours to find out who’s in error(s). If this doesn’t work, you made a math error. Give it to someone else to check.

Disclaimer: The information in this article is beneficial if properly used by the reader. The author cannot be held liable for monetary loss resulting from using Instant Balancing or from failure to take adequate Internet security measures.

The Importance of Buying Authentic Software

Let’s face it: software is expensive. Whether you’re buying software to balance your checkbook, do your taxes, or edit photos, you’re likely to find hundreds of different kinds of products available that fit your particular needs. One only has to browse over to Amazon or Adobe to discover that the sticker prices for many software programs can be pretty high. What many people don’t realize is that millions of dollars are devoted each year by software companies for testing, research and development.

In a world where profit motive is king, a big price tag is the only way companies can survive and make a profit. Because of high prices, the notion of downloading cracked or pirated software applications is very tempting. Chances are there is a shady outfit somewhere on the web selling a pirated version of your favorite software. Just do a quick Google search and you should be able to spot the fakes pretty quickly.

An unfortunate truth is that many of these pirated versions do in fact work! However, there are dangers lurking behind many of them. The person or company who created these pirated versions did not spend huge amounts of time and resources creating them for nothing! Computer viruses are often embedded inside these programs, which can wreak havoc on your computer. It begs the question: What’s the point of getting a free software application if your computer is only going to get a virus and malfunction?

Stop and think about it. How many times have you downloaded a pirated version of your favorite software, only to have your computer immediately start bogging down? It happens all the time. I would strongly suggest buying only legitimate applications from legitimate sources to avoid destroying your computer and losing important data.

I have composed some tips to help you make informed decisions when buying software and to protect yourself from being ripped off:

* Always buy software from a reputable source. Amazon is a great place to buy software because your purchases are protected in the unlikely event you get scammed.

* Although pirated software being sold on Amazon is an extremely rare occurrence, always make sure that the page says “Sold by Amazon Digital Services” before buying.

* If you receive an offer from a source you don’t recognize, chances are you’re being offered a fake version. When in doubt, look for an official company logo on the webpage, or better yet, look for an official company name in the address bar.

* Make sure that any software you buy comes with a license agreement, and always keep your receipt!

* Always remember to register your software immediately after buying. This ensures the manufacturer that your software is legitimate should you need support later on.

Remember, a scammer will tell you whatever it takes to sell you a copy of their pirated software. The best way to avoid being ripped off is to purchase your software from an authorized, reputable seller.